HELP Wanted Glenville Fire District #2 Secretary

Resumes can be mailed to Glenville Fire District #2 PO Box 71 Alplaus NY 12008

Resumes must be received by 7/8/26

Glenville Fire District #2
Job Description
Fire District Secretary

Description:
The Secretary is the clerk of the Board of Fire Commissioners (hereafter “the Board”) of the
Glenville Fire District #2. The Secretary’s statutory job duties are defined in Town Law (Sections
174-181), Public Officers Law (Section 104), and Arts & Cultural Affairs Law (Article 57-A). The
Secretary may also have additional powers and perform such additional job duties as determined
and assigned by the Board.
The Secretary for the Glenville Fire District #2 is appointed annually by the Board for a one-year
term that ends on December 31st each year. The Secretary is required to take a constitutional
oath of office.

Job Duties:
The Secretary of the Glenville Fire District #2:
Regularly attends meetings of the Board,
Records minutes of all Board meetings,
Gives notice of the Annual Organization Meeting to the public and newly elected
officers.
For Annual and Special elections:
a. Prepares notices.
b. Secures voter registration records,
c. Receives candidate letters or petitions for election,
d. Prepares ballot for annual and special elections.
e. Files canvass of election with Town Clerk(s)
Receives, makes available to the public and files with the Town Clerk(s) notice of annual
budget hearing, proposed budget and estimate of fund balances, and final budget.
Receives and has custody of records of Glenville Fire District #2 other than financial records
held by Treasurer.

Acts as Records Access Officer for Glenville Fire District #2 under the Freedom of Information
Law (“FOIL”). Processes requests for access to records under FOIL.
Acts as Records Retention Officer and complies with MU-1 Records Retention Schedule.
Sends all legal and information notices to the official newspaper for Glenville Fire District
2 for publication.

Obtains Affidavits of publication for legal and informational purposes.
11.Other duties as determined and assigned by the board including completing Secretary
training offered by the Association of Fire Districts of the State of NY.
Minimum Education and Experience Requirements:

Candidates shall have a High School diploma or GED. Preference will be given to candidates with
an associate degree or higher in Business Management and/or a related field. Candidates
must also have a minimum of 1 years’ experience as an administrative professional and be
proficient in the use of Microsoft Excel and Word (or comparable software). Familiarity with
statutory requirements and implementation of NYS Open Meeting Law preferred.